How to read the Client Balance?

The Client Balance: for each client account, the sum of indicated amounts in debit and in credit of the accounting lines related to that account will be provided.

Two documents are available: the Client Balance and its detail. The Client Balance enables to get the required information by the accounting and the detail enables to understand the calculation of amounts indicated in that balance (invoices, payments, credit notes ...)

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• The document Client Balance

This balance is mainly used to know whether the client is rather debitor or creditor, that is to say, globally, if the club owes her/him money or whether s/he owes money to the club. The amount of the final balance is actually the sum of available credit notes/overpayments, incidents/invoices to settle and differed income. 

Information contained in the document

In the document Client Balance, there is information about the legal entity, the client's identity and her/his contact details, the codes (Resamania and analytical) and the club name, there are also the customer's initial balance, credit and final balance. The last column enables to get the variation between the final Client Balance and initial balance.

The main information in the Balance

That is why the interesting information of this balance is mainly in the following columns:

The initial balance of the client's account

The initial balance enables to get an overview of the global amount provided by the sum of unpaid invoices, unsettled incidents, available credit notes or overpayments and differed income at the beginning of the period. We answer the question: 'At the beginning of the period, did the client owe money to the club or did the club owe money to the client ?'.

 The debit and credit columns

Here we will find the sum of the whole elements present respectively in debit and in credit of the client's account.

Warning : the example of the cancelled payment

If a payment is cancelled for example, it does not mean that we will decrease the amount set in debit or in credit. As the client owes some money, we indicate a customer debt in debit which raises the amount of the debit column.

Example : I charge a product £60 and the client pays £60. So in the balance I will have +£60 in debit and +£60 in credit. Then, I cancel the payment, I will have £120 in total and £60 in credit.

The final balance of the client's account

That is to say, if the client owes money to the club or if the club owes money to the client. The final balance gives an overview of the global amount provided by the sum of unpaid invoices, unsettled incidents, available credit notes or overpayments and differed income.

The variation over the period

Over the period, here we know the amount of what the client has brought or lost for the club.

The information mentioned previously is the one which will be mostly interesting for your accountant but other information is also visible :

• The document Detail Client Balance

In the document Detail Client Balance, we will find the information concerning the legal entity, the client's identity and contact details, the codes (Resamania and analytical) and the club name, the information concerning the accounting elements at the origin of the balance amounts, together with the client's initial balance, debit, credit and final balance. The last column enables to get the variation between the client's final balance and initial balance.

The detail of the Client Balance enables to see the whole operations which have led to the visible situation in the non-detailed Client Balance.