Overview on the financial management ?

Invoices, credit notes, payments, refunds ...Every day with Resamania, you will face several financial elements created all along your client's lifetime. To help you deal with as calmly as possible, this article will show you:

• THE pattern to keep in mind to understand how the financial elements work in the software
• An overview on the financial module in the member file and its functioning: the feature which enables you to see and make the actions you need to manage your client's account (to be coming soon)
• A reading grid with the different possible states of invoices, credit notes, payments ...etc.

THE PATTERN TO KEEP IN MIND ALL ALONG YOUR USE OF THE SOFTWARE 

This pattern sums up the whole financial elements that you should manage every day together with the links you can make between them. The objective which should lead your financial actions in the software: search out the accounting balance between the invoices, the credit notes and the payments. Reaching the balance is possible thanks to links between the different elements : allocations.

Warning

Bookkeeping will keep track of all the elements which have been changed or cancelled. 

GLOBAL FUNCTIONING OF THE FINANCIAL TAB IN THE MEMBER FILE

The financial tab in the member file enables to see the financial elements more easily (invoices, credit notes, payments and refunds). It enables to find out some information or a financial element about the client and to make some operations easily such as settling an invoice, refunding a credit note, cancelling a sale, etc.

Useful information⚙️

When you go to the Financial tab of the member file, default filters are set up to make it easier to see the financial documents of interest in relation to the member. However, it is possible to set up default filters for club teams. For example, if you want sales consultants to see overdue payments directly from the start when they arrive at the member file, you can ask our support department to set this up.

Learn more about the Financial tab.

ZOOM ON THE STATE OF THE FINANCIAL ELEMENTS 

This table indicates the existing states of the financial elements you will find in the member file and in the financial tab when you filter on the different types of operations.

objects/filters	only current operations	only operations to be processed	only cancellations	only incidents	all the operations
invoices	* paid * in progress * late * with an incident	* in progress * late * with an incident	* cancelled		* paid * in progress * late * with an incident * cancelled
credit notes	* used * to use	* to use	* cancelled		* used * to use * cancelled
payments	* valid * to use	* to use	* cancelled		* valid * to use * cancelled * incident
refunds	* issued * refunded		* cancelled		* issued * refunded * cancelled
incidents				* in progress * closed * cancelled	* in progress * closed * cancelled