Everything about the weekly Direct Debits 🔍

 

The weekly Direct Debits enable to debit your members once a week or once every 28 days. To activate that feature, please contact your Resamania counsellor then read through the following article.

STEP_ARTICLE_CLIENT.JPGSTEP 1 - DETERMINE THE DURATION OF THE MEMBERSHIP IN WEEKS

To create a membership with a weekly invoicing period, the creation of the membership in the catalogue should be done as usual but selecting 'Weeks' in the duration of the membership.

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STEP_ARTICLE_CLIENT.JPGSTEP 2 - SPECIFY A WEEKLY DIRECT DEBIT OFFER

For the pricing, please choose to add an offer of the type 'Weekly Direct Debit'.

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STEP_ARTICLE_CLIENT.JPGSTEP 3 - DETERMINE THE INVOICING RATE OF THE MEMBERSHIP

Then, please determine the pricing, the membership duration, you can add options with the three small dots, and VAT.

The invoicing choice step is important.

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Actually, this feature is made to answer two scenarios :

  • Debit once a week (choice #1) : a date of payment and an invoice will be viewable every week on the member's member file.

1) If you choose the prorated mode with this type of invoicing, the prorated amount will be calculated according to the consumed period which corresponds to the gap between the weekday when the membership has started and the end of the week's Sunday.

Example : the membership starts on a Tuesday, the prorated payment will be calculated for the period from Tuesday to Sunday of the same week. Then, the following dates of payments will be generated every week.

2) If you choose the date to date mode with this type of invoicing, the invoicing periods will run from the start date of the membership to the same day of the following week.

Example : if the membership starts on Tuesday 19 October, the first invoicing week will run from Tuesday 19 October to Tuesday 26 October. The second invoicing week will run from Tuesday 26 October to Tuesday 2 November and so on...

  • Direct Debit once every 4 weeks, that's to say every 28 days (choice #2) : 4 dates of payment will be viewable, but only one invoice will be generated.

1) If you choose the prorated mode with this type of invoicing, the prorated amount will be calculated according to the consumed period which corresponds to the gap between the weekday when the membership has started and the end of the first week's Sunday. Then you go on with the invoicing starting the 4 week-period.

Example : the membership starts on Tuesday, the prorated payment will be calculated for the period from Tuesday to Sunday of the same week. Then the following invoices will be generated every 4 weeks, the first week being the week following the pro rate.

2) If you choose the date to date mode with this type of invoicing, the invoicing periods will run from the start day of the membership to the same day the following week.

Example : if the membership starts on October 3, the first invoicing period will run from October 3 to October 31. (28 days). The second invoicing period will run from October 31 to November 28.

Some points of attention...

- For technical reasons, the duration of a suspension period can only be a multiple of 7.

- Do not forget to define the weekly Direct Debit days with your Resamania counsellor.

 

How does pro rata on weekly offers work ? 

The aim of pro rata is to put the start week of a weekly offer to £0 or to directly charge the pro rata based on the week from Monday to Sunday.

- At the level of a weekly membership:

1) If you choose the full period with the 1st week prorated invoiced on sale:

At the moment of sale, the client pays the pro rata on the first week (which will be £0 or the pro rata based on the week from Monday to Sunday according to the second box ticked or not). An invoice is then issued for the rest of the period, that is to say the left three weeks (to be confirme at the moment of sale or later).

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2) If you choose the full period with 1st week pro rata + 1 full period invoiced on sale:

At the moment of sale, the client pays the pro rata on the first week (which will be £0 or the pro rata based on the week from Monday to Sunday according to the second box ticked or not) AND the left three weeks for the period. The first direct debit will come later.

Example: If the sale is on March 13th, the client will pay the period from March 20th to April 16th and the 1st direct debit will be in the week from March 17th to 23rd.

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-At the level of a Bolt-On:

You define the weekly price. If you tick the box 'The amount of the proportion for the first week is equal to 0', you offer the first week.

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